We're looking for an Assistant to the Church Treasurer
Main Objectives
To assist the Treasurer in financial administration of Hornsey Parish Church.
This post could include all aspects of financial administration in the parish, with specific emphasis on banking and the processing of purchase orders, delivery notes, statements and invoices for payment.
Range of Areas/Tasks
A. Payments
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To receive and sort orders, delivery notes, invoices and statements for processing.
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To match delivery notes to invoices and then distribute for approval.
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To record orders/invoices on entry sheets for approval.
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To enter details from entry sheets into finance system once approved.
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To log, follow up, invoice queries with suppliers
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To reconcile supplier statements, requesting copy invoices, logging new queries etc as necessary.
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To maintain finance files as directed.
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To assist in cash handling – receiving, some counting, paying in at bank, and preparation of entry sheets for approval.
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To enter details from cash entry sheets into the finance system once approved.
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To be aware of procedures for electronic and manual reconciliation to have the ability to assist in these areas if necessary.
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To receive incoming post/messages, distributing and ensuring that the attention is drawn to any urgent items.
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To prepare monthly spreadsheets of payments for authorisation and to enter these electronically on banking website and signposting signatories to authorise.
B. Finance – General
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To collect and record the receipt of cash/cheques/valuables and the safe storage of such.
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To enter, maintain and update data using the using the parish’s computer information system and maintain accurate records.
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Input and retrieval of reports from the parish’s computer information system as needed.
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To ensure timely and accurate input of petty cash expense receipts onto entry sheets for approval, and subsequent entry into Finance system.
C. Administration
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To sort and send in / outgoing correspondence, including emails, post and cheques.
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To take telephone calls and general enquiries, to liaise effectively and professional with other colleagues.
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Responding to queries from the diocese, third parties and other agents on behalf of the parish, and where appropriate, escalating to appropriate person.
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To undertake filing, retrieval of documents, photocopying, faxing, typing, producing memos.
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To be responsible for the first stage of debt collection, including writing and calling suppliers and others who owe money, and report and hand over all significant debts to the Treasurer weekly.
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To collate Gift Aid data for annual declaration and submission.
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To liaise with Office Manager regarding SumUp, procurement, and any other relevant issues.
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To take on tasks as delegated by the Treasurer for preparation of end of year accounts.
D. Other
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To undertake training (including Safeguarding) to achieve the competencies required for the post.
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To carry out duties of the post in accordance with the Data Protection Act, the Health and Safety at Works Act and other relevant legislation as well as PCC and Church of England policy.
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To implement the PCC’s and Church of England’s Safeguarding policies in all aspects of the work and duties associated with the post.
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To undertake other duties appropriate to the post as directed.
E. Your Experience
We are seeking someone with the right attitude and aptitude rather than the right history. However, the following will stand you in good stead:
Essential:
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5 GCSEs at grade C or above (including English and Maths).
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Working knowledge of Quickbooks
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You have experience of maintaining accounting records and are able to capture data accurately and within deadlines.
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You have a good understanding of accounting principles and ideally, but not necessarily, will be working towards or have gained the AAT qualification.
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You have experience of, and enjoy working with, Microsoft applications, preferably at an advanced level for MS Excel.
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You enjoy working with numbers and are able to communicate complex things simply both verbally and in writing.
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You can work flexibly within a team made up of paid staff and volunteers.
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You are able to understand and interpret a range of financial reports, prepare reconciliations and investigate anomalies.
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You have experience of bank processes including cheque processing, internet banking and BACS collections and payments.
Part Time Treasurer’s Assistant at Hornsey Parish Church: 12 hours* per calendar month at the rate of £15 ph with 4 weeks holiday and bank holidays pro rata. Permanent appointment will be subject to successful completion of a six month probationary period from the first day of employment. Appointment is also subject to DBS clearance.
*Working c. 3 hrs per week, remotely in the main, and from the church office at least once fortnightly. This is a newly expanded post, so hours may need to be reviewed upwards.
To make an application, or for more details, please contact Fr Bruce Batstone: fr.bruce@hornseyparishchurch.org